• 1 year contract with the possibility of extension • Brussels, Belgium • Hybrid working
We are seeking a highly organized and proactive individual to join our team as a Stakeholder and Change Management Specialist. In this role, the consultant will be part of a team responsible for managing stakeholders based in Belgium and facilitating change within a project focused on consolidating all documents into a single Document Management System (DMS). He/she will play a critical role in ensuring successful adoption of the new system and maximizing the benefits for the organization.
Following tasks will be executed on a daily basis :
Stakeholder Identification and Engagement:
- • Identify key stakeholders affected by the document consolidation project.
- • Develop and implement strategies to engage stakeholders throughout the project lifecycle.
- • Establish effective communication channels to keep stakeholders informed and involved.
- Change Management Planning and Execution:
- • Develop a comprehensive change management plan that addresses the transition to the new DMS.
- • Identify potential risks and barriers to change and devise mitigation strategies.
- • Coordinate and deliver change management activities, such as training sessions and workshops, to promote understanding and acceptance of the new system.
- • Monitor and evaluate the effectiveness of change management efforts and make adjustments as needed.
Requirements Gathering and Documentation:
- • Collaborate with project teams and stakeholders to understand their document management needs.
- • Collect requirements and document the desired functionalities and features of the new DMS.
- • Translate requirements into clear and actionable tasks for the project team.
- Process Analysis and Improvement:
- • Analyze existing document management processes and identify areas for improvement.
- • Work closely with cross-functional teams to streamline processes and ensure efficient utilization of the DMS.
- • Foster the implementation of best practices for document organization, version control, and access permissions within the new system.
Training and User Support:
- • Develop training materials and resources to support the adoption of the DMS.
- • Conduct training sessions for end-users, providing hands-on guidance and answering questions.
- • Provide ongoing support and assistance to users, addressing issues, and resolving problems in a timely manner.
- • Bachelor's degree in a relevant field (e.g., business administration, project management).
- • Proven experience in stakeholder management and change management within complex projects.
- • Strong understanding of document management systems and their implementation. Knowledge around MS Sharepoint & Microsoft Office 365 is a must.
- • Excellent communication and interpersonal skills to effectively engage stakeholders at all levels of the organization.
- • Analytical mindset with the ability to analyze processes, identify opportunities for improvement, and implement changes.
- • Strong organizational skills to manage multiple tasks and priorities simultaneously.
- • Proficiency in project management methodologies and tools.
- • Familiarity with relevant regulations and compliance standards related to document management (e.g., GDPR, ISO standards) is a plus.
- • Certifications in change management or project management (e.g., Prosci, PMP) are desirable.
- • English, French and Dutch language at least at level C1, other language of the company (German) is a big plus
To be considered for this role, you must already have the right to work in Belgium.
+44 (0)20 3763 9518
+352 (0)27 30 06 22