STAKEHOLDER & CHANGE MANAGEMENT SPECIALIST - BRUSSELS - 1 YR CONTRACT CDD

We are seeking a highly organized and proactive individual to join our team as a Stakeholder and Change Management Specialist. In this role, the consultant will be part of a team responsible for managing stakeholders based in Belgium and facilitating change within a project focused on consolidating all documents into a single Document Management System (DMS). He/she will play a critical role in ensuring successful adoption of the new system and maximizing the benefits for the organization.

Following tasks will be executed on a daily basis :

Stakeholder Identification and Engagement:

• • Identify key stakeholders affected by the document consolidation project.
• • Develop and implement strategies to engage stakeholders throughout the project lifecycle.
• • Establish effective communication channels to keep stakeholders informed and involved.
• Change Management Planning and Execution:
• • Develop a comprehensive change management plan that addresses the transition to the new DMS.
• • Identify potential risks and barriers to change and devise mitigation strategies.
• • Coordinate and deliver change management activities, such as training sessions and workshops, to promote understanding and acceptance of the new system.
• • Monitor and evaluate the effectiveness of change management efforts and make adjustments as needed.

Requirements Gathering and Documentation:

• • Collaborate with project teams and stakeholders to understand their document management needs.
• • Collect requirements and document the desired functionalities and features of the new DMS.
• • Translate requirements into clear and actionable tasks for the project team.
• Process Analysis and Improvement:
• • Analyze existing document management processes and identify areas for improvement.
• • Work closely with cross-functional teams to streamline processes and ensure efficient utilization of the DMS.
• • Foster the implementation of best practices for document organization, version control, and access permissions within the new system.

Training and User Support:

• • Develop training materials and resources to support the adoption of the DMS.
• • Conduct training sessions for end-users, providing hands-on guidance and answering questions.
• • Provide ongoing support and assistance to users, addressing issues, and resolving problems in a timely manner.

Requirements:

• • Bachelor's degree in a relevant field (e.g., business administration, project management).
• • Proven experience in stakeholder management and change management within complex projects.
• • Strong understanding of document management systems and their implementation. Knowledge around MS Sharepoint & Microsoft Office 365 is a must.
• • Excellent communication and interpersonal skills to effectively engage stakeholders at all levels of the organization.
• • Analytical mindset with the ability to analyze processes, identify opportunities for improvement, and implement changes.
• • Strong organizational skills to manage multiple tasks and priorities simultaneously.
• • Proficiency in project management methodologies and tools.
• • Familiarity with relevant regulations and compliance standards related to document management (e.g., GDPR, ISO standards) is a plus.
• • Certifications in change management or project management (e.g., Prosci, PMP) are desirable.
• • English, French and Dutch language at least at level C1, other language of the company (German) is a big plus

To be considered for this role, you must already have the right to work in Belgium.

Contact:
jrees@skillfindergroup.com
+44 (0)20 3763 9518
+352 (0)27 30 06 22