Reporting directly to the Head of HR London & International, this role supports general HR activities across London and the International offices (HK, Singapore, Switzerland, Bulgaria, Guernsey)
Principal Responsibilities
- Ensure timely and accurate handling of HR administrative processes including hires, transfers, salary actions, terminations, etc. Improve workflows to maximize productivity;
- Design and generate necessary reports and present analyzed data;
- Recruitment of staff up to and including Associate Director/Director level:
- Drafting Legal agreements for external recruiters;
- Conducting final interview with preferred candidates;
- Liaison with business managers regarding compensation/offer terms;
- Drafting HCMC forms, obtaining approvals from businesses, submit cases to HCMC and managing outcomes;
- Managing recruitment and on-boarding of introduced/work experience/internships;
- Work closely with Compliance to ensure new joiners and leavers are processed in accordance with the Senior Manager Regime;
- Exit interviews of leavers up to Director level;
- Produce reports from Oracle, Comp, Leave Tracker systems;
- Update HR policies in line with current legislation and custom and practice; carry out regular checks for changes of legislation in all jurisdictions of international offices;
- Assist in the administration of Company’s policies and procedures;
- Liaise with immigration providers to understand immigration process for hires/transfers;
- Assist business managers with any HR issues, e.g. disciplinary and grievance processes including long term sickness, issuing warnings etc;
- Update job descriptions on annual basis;
- Preparing documentation for terminations;
- Perform ‘Name and Claim’ duties in the Comp system for the end of year comp process; assigning rating and communicating managers in the Comp system for London & Intl population;
- Help coordinate the Promotion process;
- Take part in distribution of comp letters;
- Monitoring budget costs;
- Logging HR invoices into TIBCO system;
- Four eye check of all important HR documentation created by the HR Coordinator;
- Track the return of Performance objectives/reviews; assist the business with system access queries;
- Participate and contribute to HR projects as and when they arise;
- Handle some non-complex ER issues, advise line managers on application of employment law and company’s policies and procedures;
- Assist the HR Coordinator with administration duties;
- Keep Org Charts up-to-date;
- Provide holiday cover for other members of London HR team;
- Take part in ad hoc HR projects;
- Work closely with HR Moscow team to ensure all the HR-connected issues are of the same standard and quality
Key Competencies & Qualifications
- University degree;
- Financial services experience
- Fluent English language; Russian is an advantage;
- Strong previous 5+ generalist HR experience track records;
- Knowledge of UK employment law;
- Previous track record in recruitment;
- Experience in covering HR issues remotely in multiple international offices;
- Able to work independently on range of activities detailed above;
- Able to multi-task, prioritize and establish deadlines to ensure that customer needs are consistently met;
- Able to exercise solid judgment under pressure and handle multiple clients;
- Flexible, work well in fast-paced and rapidly changing environment;
- Able to contribute individually and as a member of the team;
- Excellent communication skills, both oral and written;
- Excellent follow up, organization and time management skills;
- Proactive consultative approach to deal effectively with senior clients;
- Excellent problem solving skills/ analytical ability and attention to detail;
- Strong PC skills with excellent working knowledge of Excel, HR systems to run HR-connected reports.
