Assitant Programme Manager (PMO)

Gravitas Recruitment Group Hong Kong

Posted 4 days ago Permanent Competitive

Key Responsibilities
1. Programme & Portfolio Management

Oversee the end-to-end PMO operations for the section’s Data & AI initiatives, ensuring project milestones, scope, and deliverables stay on track.
Standardize PMO processes, reporting templates, and tracking mechanisms across all section projects.
Identify project risks, bottlenecks, and dependencies early, proactively driving mitigation plans.

2. Governance & Committee Management

Organize and facilitate recurring meetings and working groups, including agenda setting, material preparation, minute-taking, and tracking action items.
Act as the operational backbone for the section, ensuring clear audit trails, documented decision-making, and alignment with internal control standards.
Serve as a liaison between project teams and relevant control functions (Risk, Compliance, Audit) when alignment is needed.

3. Reporting & Stakeholder Management

Design and maintain clear, executive-ready dashboards and progress reports for senior leadership.
Keep stakeholders informed on project status, key risk metrics, and program health.
Coordinate cross-functional teams to ensure smooth communication and alignment across all initiatives.

Requirements & Qualifications

4+ years of PMO, Programme Management, or Project Delivery experience within Financial Services (FSI) or Management Consulting / Big 4.
Risk & Compliance mindset—naturally structured, risk-aware, and accustomed to operating within regulated, governed environments.
Proven ability to manage multi-stream project portfolios, run formal governance meetings, and produce executive-level reporting.
Highly organized with exceptional attention to detail, strong follow-through, and excellent organizational skills.
Clear, professional written and verbal communication skills; confident in engaging with cross-functional team leads and management.