We are seeking a hands-on AP/AR Manager to own day-to-day accounts payable (AP) and accounts receivable (AR) operations, optimize billing cycles, and strengthen internal controls across finance workflows. The ideal candidate is detail-oriented, systems-savvy, and comfortable operating in a regulated financial services environment-with experience in client billing, vendor management, and custodian coordination. You will partner closely with the Controller, Operations, and Client Service teams to ensure timely, accurate billing and collections, efficient vendor payments, and clean month-end closes.

Key Responsibilities

Accounts Receivable & Client Billing

• Own monthly/quarterly client billing, including fee calculations, invoicing, adjustments, and documentation.
• Coordinate custodian fee debits and reconcile postings to custodial statements.
• Maintain accurate billing data (AUM, fee schedules, households) across CRM and portfolio systems.
• Monitor AR aging, manage collections, and resolve billing discrepancies with a client-first approach.
• Support annual fee reviews and maintain strong controls and audit trails.

Accounts Payable

• Manage end-to-end AP processing: vendor onboarding, invoice review, coding, approvals, and payments.
• Enforce spend controls, maintain vendor documentation, and reconcile AP to the general ledger.
• Oversee accruals, prepaids, and timely disbursements across payment methods.

Close, Controls & Reporting

• Prepare AP/AR reconciliations and support month-end close and financial reporting.
• Develop and maintain SOPs; strengthen internal controls aligned with RIA requirements.
• Partner with Compliance on books & records and support audits.
• Produce KPIs and management reporting with actionable insights.

Process & Systems Improvement

• Drive automation and workflow improvements across accounting, billing, CRM, and custodial systems.
• Implement enhancements to expense management, invoice intake, and approval workflows.
• Train stakeholders and promote continuous process improvement.

Qualifications

Required

• 5-7+ years of AP/AR experience with ownership or team leadership exposure.
• Financial services background (RIA, asset management, or wealth management preferred).
• Proficiency with accounting systems (e.g., QuickBooks, NetSuite, Sage Intacct) and Excel.
• Experience with or ability to quickly learn portfolio accounting/billing platforms.
• Strong GAAP knowledge, controls mindset, and excellent attention to detail.

Preferred

• Experience reconciling custodian billing and handling complex fee adjustments.
• Familiarity with CRM, AP/expense tools (e.g., Salesforce, Bill.com, Ramp).
• Audit support experience.
• Bachelor's degree in Accounting or Finance; CPA/CMA a plus.