General information

Country: Hong Kong

Creation Date: 30-Jul-2026

Employment Type: Permanent

Employment Type: Full time

Ref #: 1234573344

Description & Requirements

Role Title: Senior Executive Assistant

Department: Administration

Location: Hong Kong

Type: Permanent

Job Summary:

The Senior Executive Assistant provides high-impact support to senior leaders, enabling them to focus on strategic and business-critical priorities. This role combines complex executive coordination with a proactive approach to problem-solving, stakeholder engagement, and delivery excellence. The Senior EA contributes to the development and adoption of best practices, uses AI and digital tools to improve productivity, and plays an important role in shaping efficient and effective support across the function.

Job Responsibilities:

• Support 2-3 senior leaders, enabling them to operate effectively and focus on strategic priorities
• Manage complex diaries, inboxes, travel, and expenses with a high degree of judgement and accuracy
• Coordinate executive meetings, offsites, town halls, and team events from planning through to execution
• Support strategic projects, including presentations, reporting, meeting preparation, and budget tracking
• Build and maintain strong stakeholder relationships to ensure seamless coordination and communication
• Use AI and digital tools to improve efficiency in scheduling, document preparation, summarisation, and follow-up
• Share and embed best practice approaches within the Executive Support team
• Provide buddy-system cover and support continuity of service across the wider team
• Anticipate needs, solve problems proactively, and manage competing priorities effectively
• Contribute to continuous improvement in administrative processes and service delivery

Key Skills:

• Strong executive support capability with excellent attention to detail
• Confident diary, inbox, travel, and meeting management skills
• Strong stakeholder management and communication skills
• Ability to manage multiple priorities with discretion and sound judgement
• Proficient in Microsoft Office and collaboration tools
• Comfortable using AI and digital tools to improve productivity and quality
• Excellent planning, coordination, and follow-up skills
• Collaborative mindset and willingness to support others
• Strong presentation and document preparation skills

Job Qualifications:

• Demonstrated experience supporting senior leaders in a fast-paced environment
• Experience managing multiple stakeholders and complex schedules
• Strong event, meeting, and travel coordination experience
• Experience preparing reports, presentations, and meeting materials
• Proficiency in Outlook, PowerPoint, Teams, Excel, and Word
• Experience with AI-enabled productivity tools desirable
• Relevant administrative or business support experience required