Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices!



We are a top ten accountancy firm in the UK and are the number one largest SME practice.




ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR:

• Providing a professional and courteous point of contact for office matters, for clients and colleagues, addressing enquiries promptly, with an excellent customer service ethos, and remaining calm under pressure


• Managing incoming, and outgoing post, and deliveries, to the office efficiently


• Answering, screening, and forwarding incoming phone calls in a professional manner


• Maintaining a safe, clean, and welcoming reception area, ensuring compliance with procedures


• Booking, setting up, and clearing meeting rooms for meetings and events, including arranging necessary equipment


• Organising team/client meeting lunches and beverages as required


• Understanding of building security procedures, competence in issuing badges/fobs and managing car parking passes


• Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes

PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING:

• Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy


• Managing general printing and scanning tasks as needed.


• Following up on missing timesheets and ensuring timely submission for the local office


• Binding accounts accurately and neatly


• Managing purchase orders efficiently and accurately, and in line with finance processes


• Proficient in the use of document management systems


• Engaging in wider team office goals and projects including community / charity projects


• Handling banking tasks, including cheques, and recording transactions accurately


• Managing calendars and providing diary support as requested for local office departmental and team meetings

PROVIDINGTECHNICAL ADMINISTRATION SUPPORT TO THE OFFICE, INCLUDING:

• Maintaining practice management systems and ensuring data quality


• Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently


• Expertise in the onboarding processes


• Supporting in the raising of client invoices including cloud software, payroll and any other invoices as requested


• Knowledgeable of the invoicing systems and payment processes


• Understanding of the opportunity management process with knowledge of Leads Go or similar lead management systems


• Understanding of the process for disengagements and client closures and the ability to manage necessary administrative tasks associated with client closures


• Knowledge of the Tax investigation and renewal processes


• Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance

CLIENT FOCUS

• Excellent verbal and written communication skills


• Good client and stakeholder management skills, with the ability to build and maintain relationships at all levels

GENERAL ADMINISTRATION SKILLS

• Demonstrates strong organisational skills to effectively manage tasks and responsibilities


• Excellent attention to detail and accuracy in all tasks, ensuring high-quality work output


• Proficient at multi-tasking and successfully working on a number of ongoing tasks at any one time


• Applies problem-solving techniques to address challenges and find practical solutions


• Awareness of, and compliance with, Azets policies and procedures, as detailed on The Hive


• Proficiency in the Microsoft Office Suite including word, excel, PowerPoint and TEAMs


• Competent in key performance software, with support, inc CCH, Microsoft Office, Azets Reach, CoZone


• Good understanding of anti-Money Laundering and other mandatory regulatory compliance together with obtaining a sound understanding of internal processes and individual responsibility for reporting breaches


• Basic project management skills in order to deliver work on time and to budget


• Commitment to maintaining confidentiality and upholding ethical standards in all aspects of work

TECHNICAL ADMINISTRATION SKILLS

• Has an awareness of the budgeting timescales, for a particular aspects of assignments, on chargeable tasks


• Careful timesheet narration for chargeable work capturing accurate analysis of work undertaken, completed daily


• Familiarity with practice management system including timesheets and expenses

BEHAVIOURS

• A friendly, collaborative nature and a desire to help


• Able to take work instructions and work under the supervision of, and directed by, more senior colleagues


• Takes personal responsibility for timekeeping and attendance and demonstrates flexibility to meet business requirements


• Confident to escalate issues if workload is challenging and request additional information if more knowledge is required


• Remains calm and professional at all times


• Displays flexibility to assist with ad hoc tasks and/or support to other areas of Azets outside of own office


• Ability to work independently and as part of a team, with a proactive and flexible attitude


• Takes ownership of personal development


• Adaptability and willingness to learn new skills and take on additional responsibilities as needed


• Willingness to build awareness of basic industry/accounting knowledge through on-the-job learning


• Understands the Azets core group values and strives to demonstrate them

Our benefits include hybrid & flexible working, birthday leave, professional subscription and much more. You can find out more about how we reward our colleagues - Careers | Rewards And Benefits | Azets UK



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